Overview

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Drive down the cost of Procurement, Training, and Support with SpendManagerPro® and be Amazed

WorldClassERP™ offers organizations an opportunity to transform manual procurement and less robust eProcurement solutions into the next evolution of best-in-class business enterprise solutions that maximize savings and minimizes costs, training expenses, and IT support requirements resulting in significant direct and in-direct cost savings.

Our primary focus is on dynamic, high-turnover, constrained environments that simply do not have the time or manpower (A.K.A. Capital Resources) to implement and learn another enterprise wide solution. So whether your organization is Federal, State, Local, Municipal Government, or a Primary/Secondary Education, College, University, Health Care organization or multi-national corporation, SpendManagerPro® can help you meet the financial and operational challenges faster and easier than ever before with bank level security.
  • ISO/TR Bank Level Security
  • SAS70 Type II / SSAE 16 Compliant
  • HIPAA Compliant
  • PCI compliant
  • Tier IV Datacenter
  • Mission Critical, 99.99% uptime
  • 24x7 Access and Real Time Access
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Faster, Easier, and Less Cost.
With over 35yrs of public procurement experience, SpendManagerPro® has been designed from the ground up to meet the needs of all procurement requirements from disadvantaged business participation requirements to dynamic contract management. SpendManagerPro® does it all faster, easier, and at less cost than any other online eProcurement platform.

Intuitive and easy to use shopping environment for goods and services that uses wizard driven screens to guide the users through the creation and approval of requisitions and order generation through to payment settlement, including shipment notifications and robust item/order return functionality
  • Reduced Transaction Costs
  • Improved Process Efficiency
  • Reduced or Eliminated “Maverick” Buying
  • Increased Contract Compliance
  • Reduced Cycle Times
  • Reduced Inventory Costs

Implementation

Our implementation process has evolved beyond the competition.

SpendManagerPro® is purpose-built using an easy to configure, simple to use, step-by-step process that is fast to deploy. Our systematic and proven implementation approach ensures that we work hand-in-hand with our customers at each stage in the project life-cycle to ensure expectations are not only met, but exceeded. We are more than just a solutions provider; we are an advisor and a partner.

To support implementation, we staff a team of talented and experienced professionals who work side-by-side with your chief stakeholders. The combination of stakeholder subject matter expertise with experienced technical know-how shortens deployment cycles, enables better collaboration, and ultimately improves system adoption. Our progressive, unique approach to implementation provides you with the following benefits:
  • Dramatically Reduced Implementation Costs
  • Reduced Implementation Times
  • Increased Collaboration
  • Industry Leading Ease of Use
  • 24x7 Access and Real Time Access
  • Superior Satisfaction
Our implementation approach can easily be amended to address all implementation requirements quickly and effectively resulting in a “Go-Live” in as little as twenty-four (24) hours, and our training models are designed to accommodate all scenarios from very large forums to individual needs by utilizing “Train-the-Trainer”, Webinar, and On Demand video from within our solutions.
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Training

Engage learners on multiple levels.

Our Training program commences shortly after Kick-Off with System Administrator Training (train key contacts on use of system), then Buyer Group training. WorldClassERP™ is passionate about solid training as we believe it to be one of the most important ingredients in Effective User Adoption within the organization. Our training covers all implemented and enhanced functionality for all user roles and suppliers, and is based on our extensive experience and effectiveness analysis of both large venue and individual training. We strongly believe that the following methods of training are the most productive. Image of WorldERP Business User
Train the Trainer.
Image of WorldERP Business User “Train the trainer” involves a series of training sessions intended to equip select Agency employees (“Trainers”) with the tools to extend training throughout the organization. In these sessions, a World Procurement® trainer will not only demonstrate the application, but will structure the training sessions so as to enable Trainers to be able to competently provide training to other employees and provide Tier1 (first level) support, should the participating organization elect to choose that support option.



Webinar Training.
Webinar training engages each participant, in the comfort of their own workspace, and at their own computer and is connected to the forum of other participants live via the internet. Participants may ask questions and make comments similar to distance learning. This form of training dramatically reduces costs associated with training, greatly improves participation, and reduces travel liability concerns. Image of WorldERP Business User
On Demand Training.
Image of WorldERP Business User On Demand online video based training is included within each of the proposed solutions which allow the user to receive training at any time on the features and use of the product(s). Contained within the On Demand online videos are chapter quizzes and tests that can be used to indicate the absorption rate of the lesson. This proposal includes On Demand online video contained within the application and can be viewed at any time by any user.

Purchasing and Vendor Mgmt.

How much is it costing you to save money?

The average first year cost of a professional grade e-Procurement solution can *exceed $300,000.00 and can exceed $750,000.00 over a three (3) year term.

The Basic version of SpendManagerPro® is not only Free, but a game changer.
  • No Obligation
  • No Annual Term Commitments
  • No Credit Card Needed
  • Highly automated controls
  • Minimal System Administration & User support
*Aberdeen Group Survey
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Exploring more cost effective opportunities.

Image of WorldClassERP Business User Online shopping websites, while free to use, do not have the necessary features and technology (compliance management, financial accounting system interface, request for quote, approval workflow, purchase order acceptance, etc.) to meet the needs of the private and public sector business community. Conversely, e-Procurement solution providers focus on legacy designs and marketing concepts requiring significant capital investment at a time when businesses are faced with strong economic challenges.

SpendManagerPro® bridges the gap to;
  • Provide Best-in-Class, e-Procurement solution customizable to your exacting needs
  • Provide a turn-key e-Procurement solution that requires little to no Training or IT support
  • Find contracts to piggy-back rather than starting a new Request For Proposal (RFP) process
  • Integrate with, and enhance, existing ERP/Financial Accounting Systems
  • Save businesses hundreds of thousands of dollars the first year alone*
  • Provide unlimited number of users for enterprise-wide and world-wide collaboration of staff, consultants, vendors, and contractors
*Based on SpendManagerPro® case studies.

Simplify Your Organizations Operations.

SpendManagerPro's® purchasing and vendor management capabilities reduce spending on goods and services, ensure compliance with corporate policies, streamline the entire procurement-to-payment process, and free up finance and supply management personnel for strategic value-creation work.

Using Top-Down administration and Self-Service functionality, employees can create and track requisitions, and orders without the risk of overspend or delays. Additionally, among other things and with point-n-click simplicity, employees themselves can;
  • Acquire 2 or more quotes using our dynamic, wizard driven, RFQ engine reducing the workload on the buyer group
  • Be Notified of, and Track, vendor shipments and monitor delivery
  • Monitor delivery, and who signed for it
  • Rate vendors, products, and services performed
  • Return defective items with wizard driven ease
Automatic routing of purchase approvals, contract compliance, grant compliance, and even asset management eliminate human logistics management and unnecessary spending while enforcing corporate policies.

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Empower your vendors and contractors.

Image of WorldClassERP Business User The WorldClassERP™ Vendor Network portal reduces time spent handling vendor inquiries and makes it easier for you and your vendors and contractors to do business with your organization.

SpendManagerPro® promotes vendor/contractor collaboration to save you valuable time.
  • Vendors can upload/manage catalogs and sales fliers
  • Vendors/Contractors maintain insurance and required documentation to keep current and compliant
  • Primes can search for Subs, Subs can search for Primes
  • Vendors/Contractors receive email and SMS notifications of request for quotes, orders, changes, etc.
  • Vendors/Contractors can monitor activity, download documents, post shipment notifications, and more

Get Actionable Results.

Case study after case study, organizations report amazing improvements in key performance metrics and user adoption after switching to SpendManagerPro®.
  • Labor requirements down 20%-35%
  • IT Resource Costs down 50%-75%
  • Training Costs down 25%-40%
  • Turnaround time to pay vendors/contractors down 25%-40%
  • Disaster Recovery Costs down 50%-75%
  • Obsolete Inventory Carrying Costs down 20%-40%
  • Actionable Business Insights up 50% to 80%
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Compliance

Compel End Users to embrace compliance with SpendManagerPro®.

Business Rule compliance involves the enforcement of internal and external business rules (such as Sarbanes Oxley, HIPAA, etc.), while Contract compliance involves tracking spend against your contracts and agreements, managing pricing and different pricing structures for different contracts, and enforcing terms and conditions.

SpendManagerPro® greatly simplifies enforcement of compliance by providing Best-in-Class features, achieving successful End User Adoption, and allowing you to attain optimal business automation, resulting in:
  • Significant transactional savings
  • Reduced work and cycle times
  • Elimination of manual tasks
  • Reduced errors
  • Superior compliance to business rules, grants, and contracts
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eInvoicing

The Simplest Way to Send, Reconcile, and Pay and Invoices.

SpendManagerPro® offers a comprehensive and flexible eInvoicing solution that fully optimizes the process of invoice data capture and reconciliation, relieves AP staff from manual work and data entry, accelerates approvals, improves efficiency and reduces operating costs along the way.

With SpendManagerPro® vendors and contractors cannot submit their invoices until they are compliant with the standards you define. When you receive an invoice from SpendManagerPro®, it is already validated and ready to be paid.
  • Definable tolerances assures electronic invoices are accurate, genuine, and acceptable
  • 2- and 3-way match processing
  • Easy to use for everyone
  • Eliminates bottlenecks
  • No more data entry or manual matching
  • Simple to track - from the moment the eInvoice is sent, until it is paid
  • Enables faster payments and more predictable cash flow
  • Eliminates exceptions and ensures potential errors & omissions are caught before invoice is received
  • Saving you time and money
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Reports

Better, faster decision-making through information infusion from real-time data, reporting, and personalized dashboards.

Measure and track your company’s expenditures and performance against critical metrics and objectives. Write custom structured query language (SQL) queries to retrieve data from near-real-time report servers. Add custom reports or access pre-existing reports from a centralized menu categorized by business function.
  • Drill down into the underlying details to better understand your business
  • Improve business performance with real-time access to information, inventory and related costs
  • Enable operational staff to define and retrieve information relevant to their specific operational needs
  • Allow managers to view, analyze and report on their business operations to gain an unparalleled understanding of the operation's structure, activities and performance
  • Allow automated reporting to stakeholders and corporate leaders so that information is delivered on time, all the time.
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Top-Down Transparency with Simple to Use, Drill-down, Graphical Reports.

Image of WorldClassERP Business User SpendManagerPro® provides comprehensive drill-down reports offering users a clear view of procurement-through-to-settlement activity across the portion of the enterprise for which they are responsible. The graphical reports can be drilled down to the lowest level of information, allowing top level executives the ability to view all enterprise activity, real-time, down to the employee making the purchase, who approved the purchase, who paid the invoice and when.

Our centralized view of events and activity across all cost centers in the SpendManagerPro® dashboard enhances efficiency, control, and security while reducing the work that is normally involved to obtain such information. Authorized users can also create automatic reports that are periodically generated and delivered to stakeholders via email on a daily, weekly, monthly, and/or annual basis, saving time and eliminating stress.
  • Allows users to quickly report on Spend Analytics
  • Promotes Demand Aggregation within SpendManagerPro®
  • Identity who is purchasing what, and why the purchase is being made
  • Improve Just-In-Time (JIT) metrics
  • Create Benchmark Analysis Reports to rapidly identify areas of performance

Keep a Pulse on Organizational Expenditures down to the Item or Service and Know the "Why".

Strategic and tactical decisions require a clear understanding of supply chain performance and, for most users, each day poses a new set of challenges and questions that need to be answered. SpendManagerPro's® gives users the ability to perform extensive ad-hoc queries and to develop an unlimited number of reports, resulting in better business decisions based on data-supported.
  • Uncover what Items or Services are Purchased - from most popular to least popular
  • Aggregate Price Variability and Leverage more favorable Vendor Negotiations
  • Clear visibility into Data
  • Understand the root cause of a problem by quickly identifying outliers in the data
  • Observe consistent and regularly updated key performance metrics and relevant variables
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